Project Controls Office Manager

Job Description

RESPEC seeks an experienced Project Controls Office Manager to join our Mining & Energy Team in Lexington, KY.

The Project Controls Office Manager is a central partner in driving operational excellence and project execution. This role manages daily office operations while delivering critical project controls support, ensuring accurate project setup, streamlined billing processes, and reliable reporting for internal teams.

Working closely with Project Managers, Program Managers, and the Accounting team, the Project Controls Office Manager maintains project data in Salesforce, BST (RESPEC’s ERP software), and PowerBI; prepares weekly and monthly financial updates; and supports resource planning. The role also leads administrative staff, strengthens internal processes, and champions continuous improvement to enhance consistency, efficiency, and visibility across all project management activities.

This position is ideal for someone who thrives in a collaborative environment, excels at managing details and systems, and is energized by opportunities to improve workflows and support high‑quality project delivery.

We do not accept unsolicited resumes from third-party recruiters

Qualifications

Required:

• 3 to 5 years of directly applicable experience in business financial management
• Proficient in MS Office Suite (e.g., Word, Excel, Teams, and Outlook)
• Comprehensive understanding of general accounting principles and project management
• Proficiency with project management software and financial systems (e.g., BST, PowerBI, Salesforce, or similar systems)
• Strong interpersonal and communication skills
• Must possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel

Preferred:

• Bachelors degree in finance or accounting
• Experience implementing system improvements or workflow enhancements across teams or programs

Additional Information

Compensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100% employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.

Featured benefits include:

• Flexible Work Schedules
• Paid Parental Leave
• 401(k) & ESOP (with company match up to 4%)
• Professional Development and Training
• Tuition Reimbursement
• Employee Assistance Program
• Medical/Dental/Vision Insurance Plans

All your information will be kept confidential according to EEO guidelines.

Company Info

Big challenges need bold thinkers.

If you’re someone who sees problems as opportunities, you’ll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we’ve tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.

At RESPEC, you’ll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.

We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you’ll fit right in.