Job Description

RESPEC seeks an Administrative Assistant located in our Sarasota, FL, location.

RESPEC is a nationally recognized engineering and hydro geologic consulting company seeking an Administrative Assistant in our Sarasota, FL, office. This position will assist the Accounting department and office staff. Responsibilities include:

• Process monthly billings
• Manage Accounts Payable/Concur expense reporting
• Professionally greet visitors and direct them to the correct person or department
• Receive, sort, and distribute mail/packages
• Order office and kitchen supplies and restock when necessary
• Coordinate, plan, and manage internal and external local office events/parties
• Place lunch orders and plan for staff gatherings
• Coordinate and manage reservations, conference rooms, and appointments
• Respond to inquiries professionally in person, over the phone, and online
• Technical editing for contracts and reports
• Perform other duties as assigned

Qualifications

Required:

• High school diploma or equivalent
• Familiarity with basic accounting/bookkeeping principles

Preferred:

• Bachelor’s degree in accounting
• Excellent written and verbal communication skills
• Organizational and time management skills
• Proficiency in Microsoft Office software

Additional Information

Compensation: Salary depends on several factors, including a candidate’s qualifications, skills, competencies, and experience. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100 percent employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.

Featured benefits include:

• Flexible Work Schedules
• Paid Parental Leave
• 401(k) & ESOP (with company match up to 4%)
• Professional Development and Training
• Tuition Reimbursement
• Employee Assistance Program
• Medical/Dental/Vision Insurance Plans 

All your information will be kept confidential according to EEO guidelines.

Company Info

Big challenges need bold thinkers.

If you’re someone who sees problems as opportunities, you’ll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we’ve tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.

At RESPEC, you’ll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.

We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you’ll fit right in.

We do not accept unsolicited resumes from third-party recruiters.